Commercial Preventive Maintenance Contracts
Stop reacting to failures and start managing your facility with precision. Our customized maintenance agreements provide the priority service and rigorous system care your business demands to stay operational and efficient.
Risks of Reactive Maintenance
Waiting for a breakdown is the most expensive way to run a facility. A formal preventive contract eliminates these critical business threats.
Energy Inefficiency
Unserviced commercial units consume 15-20% more energy due to dirty coils, slipping belts, and clogged air filtration systems.
Unpredictable Failures
Emergency breakdowns usually occur during peak cooling or heating demands, causing operational chaos and lost revenue.
Budget Volatility
Reactive repairs lead to erratic maintenance spending. A contract provides a fixed annual cost that stabilizes your facility's budget.
Shortened Asset Life
Without regular lubrication and electrical tuning, the expensive compressors in your RTUs will fail years earlier than necessary.
Our On-Boarding Process
We don't offer generic templates. Every contract is built after a comprehensive site audit to ensure your facility receives the exact level of care it needs.
Site Audit & Inventory
We document every piece of HVAC equipment, including serial numbers, filter sizes, and current health status.
Customized Service Plan
We design a schedule (Monthly, Quarterly, or Bi-Annual) based on your equipment age and zone criticality.
Execution & Tuning
Our technicians arrive on schedule, performing deep cleanings and adjustments, catching potential failures before they happen.
Digital Performance Reporting
After every visit, you receive a full report on system health and efficiency for your facility records.
Why Sign a formal Agreement?
A preventive maintenance contract turns Kailey Air Systems into your outsourced facility partner, providing a level of care and priority that standard service calls cannot match.
Priority Dispatch Status
In the event of a system failure, contract partners jump to the front of the line for emergency dispatch service.
Labor & Parts Discounts
Enjoy exclusive, contract-only pricing on any additional repairs or major equipment upgrades required.
Documented ASHRAE Compliance
We ensure your ventilation and IAQ meet current standards, providing documentation for building audits.
Extended Component Lifespan
Regular belt tensioning and coil cleaning can add 5+ years to the life of your commercial rooftop units.
The Bay Area's Service Leader
Facility Experts
Our technicians are specifically trained on high-tonnage industrial equipment and VAV systems.
Precision Scheduling
We manage your service dates proactively, so you never have to remember to call for maintenance.
Digital Service Hub
Access all inspection reports, filter sizes, and repair history via our cloud-based facility portal.
Fully Bonded
We carry comprehensive liability insurance and workers' comp tailored for commercial job sites.
Managing Commercial Portfolios Across The Bay Area
Maintenance Plan FAQs
Our standard agreements are for 12 months, which covers four quarterly or two bi-annual visits. However, we also offer multi-year agreements with price-lock guarantees for long-term budget stability.
Yes. All our Preventive Maintenance Contracts include standard pleat filter changes and belt inspections. We can upgrade these to high-efficiency HEPA or specialty filters depending on your IAQ requirements.
Yes. We believe in earning your business every visit. Our contracts include a 30-day notice cancellation clause to ensure you are never locked into a service that isn't working for your business.
In the HVAC industry, peak summer and winter days create massive demand. Contract holders are moved to the top of our dispatch queue, often receiving same-day response even when we are otherwise fully booked.
Lower Your Facility Risks Today
Protect your equipment and your budget with a custom preventive maintenance plan. Contact our facility experts for a free site audit.